5 Essential Ways a Document Management System Benefits a Manufacturing Sector

The economy of a country depends on the manufacturing sector. The manufacturing industry is not just the process of transforming the raw materials into viable products, but it is also the driving that adds value to the country’s GDP by creating electrical products, vehicles, beverages, medical supplies, and more.

The manufacturing sector handles the raw materials and offers finished products to the consumers. Thus, it is imperative to maintain a supply chain. What’s more, it’s important to have efficient planning and maintenance of different equipment. This is where the importance of manufacturing document management systems comes in.

Whether it’s the research, development, design, quality assurance, or production, all the processes generate a lot of data. The manufacturing department has to ensure that the overall data is managed effectively. Thus, a robust document management system offers a helping hand for the manufacturers.

 A solution for Managing All the Manufacturing Documents

A document management system has enormous potential in the manufacturing sector to reduce human efforts and errors. Every industry wants to leverage data, and the manufacturing industry is no exception. The manufacturing process involves 4 steps. They are:

  • Casting
  • Machining
  • Joining
  • Forming

Manufacturing document management can assist manufacturers in organizing enormous data. It can also help in resolving common manufacturing challenges that include inventory management, sales management, forecasting demand for products, resource management, and more. Also, the enterprise content management system empowers the manufacturing unit for improving efficiency and increase ROI.

Manufacturers can be ahead of time while taking advantage of the benefits of technological advancements. Here is how the manufacturing document management system resolves the major issues of the manufacturing sector.

 How Manufacturing Document Management System Addresses Major Issues?

 #1 Better Competitive Advantage

The manufacturing industry has to deal with intense competition every day. It is full of uncertainties. Thus, it becomes tough to make an informed decision due to a lack of time and research on the competitors of a business organization. A lot of manufacturers have faced decision-making troubles based on real-time insights. However, a manufacturing document management system can address this issue and offer manufacturers to spend more time on other problems.

 #2 Better Resource Planning

Another critical problem for manufacturing companies in training their employees on various projects. With proper integration of document management systems, companies have the opportunity to improve the workflow by sharing access to necessary documents with the employees on their devices.

 #3 Avoid Inventory Errors

There is no shred of doubt that discrepancies in the inventory can be extremely problematic for the manufacturing sector. Previously, with the paper-dominated inventory management systems, the manufacturers had to face difficulties in resolving discrepancies. With the manufacturing document management system, it is easy to process, store and organize multiple documents and prevent mistakes in the inventory.

 #4 Poor Data Sharing 

It’s crucial to have any time access and sharing of data amongst employees in the manufacturing sector. With a document management system, it is possible to bring automation by eradicating the paper-based process. This directly ensures higher efficiency and productivity. Apart from that, data is shared securely through the document management system to mitigate security threats.

Most manufacturing companies have to process zillions of data, but they don’t have any idea to use them to improve critical operations. With a manufacturing document management system, it is easy to centralize and index data so that it remains handy to analyse. A document management system offers the advantage of Big Data to the manufacturers so that they can optimize the process by using stored data in a much more effective process.

 #5 Streamlining the Sub-Assembly Revisions & Bills of Materials (BOMs)

If you are managing design and fabrication drawings in a CAD system like AutoCAD or Solid Works, the drawings with BOMs are excellent examples of a parent/child relationship within the Document Management System. Assembly drawings collect multiple parts, and those parts are represented by separate drawings.

With a document management system, all these items are related together to form a hierarchy. The assembly drawing stays the Parent Document while the part drawing is Child Documents. With a manufacturing document management system, you can set up logic in the place where, in case a part of an assembly is revised, the parent documents are locked, and red flags go off to review the impact on the overall assembly.

While investing in a manufacturing document management system, it is important to choose the right software. The main reason is, that the software you choose, will digitally manage all the documents in every aspect of your manufacturing process. The documents required to process through manufacturing include:

  • Product Requirements Document
  • Bill of Materials
  • Controlled Drawings
  • Prep-Planned process documents like Travelers, Testing Plans/Procedures, QC Inspection Reports, and more.

The document management system streamlines the work process, facilitates employees to work with more efficiency, and improves the overall workflow of a manufacturing company. With a stable system employees can find the necessary documents by simply using the meta tags and keywords. It brings automation to document-related operations like adding similar information, editing, and more. This saves time and effort for all the employees. 


In a nutshell, the manufacturing industry can use the advantage of the document management system in bringing automation and also increasing convenience throughout the process. A document management system tracks all the changes while offering the managers all the versions and revisions of a particular document. This is vital in the audit trails along with the added benefit of identifying the individuals that took part in the document revisions and approvals.

In manufacturing, it is common for businesses to update their processes to continuously improve their operations. This also includes updating various document types. Are you using an efficient manufacturing document management system in your organization? If not, it is high time to get one right NOW! Simplify and digitize your document management procedures today and make things easier at your workplace.

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